---
id: CAP-ACC-CLS-016
title: Include close history in data export and erasure
feature: FEAT-ACC-CLS-04
product_area: accounting
module: close
revision: 1
status: draft
product_intent: proposed
implementation_evidence: observed
supersedes:
  - >-
    CAP-ACC-SEC-013 (react-console acceptance inventory, the fiscal close
    participant)
source_sha:
  services-accounting: f47cb263875bbc0c5640fba7dae6785ec32695f8
intent_sources: []
purpose: >-
  Customer data operations account for close records and their dependencies when
  exporting or deleting a workspace.
outcomes:
  - Exports include the customer’s retained closing history.
  - >-
    Erasure removes that history in dependency order and isolates other
    workspaces.
concepts:
  - CON-ACC-CLS-004
actors:
  - ACT-ACC-014
surfaces:
  - job
preconditions: []
postconditions: []
permissions: []
rules:
  - id: BR-CAP-ACC-CLS-016-01
    proved_by: [ATS-ACC-CLS-016-01, ATS-ACC-CLS-016-03]
    statement: >-
      The fiscal-close export includes close and reopen runs with any captured
      snapshot embedded in its run.
    kind: policy
    enforced_at:
      - service
    must_prove: true
    provenance: observed
    source: >-
      services-accounting:modules/fiscal-close/export/fiscal-close.dataset.ts:fiscalCloseExport
    origin: workspace data export chapter 04 §2.4 (class 1 data)
  - id: BR-CAP-ACC-CLS-016-02
    proved_by: [ATS-ACC-CLS-016-01, ATS-ACC-CLS-016-03]
    statement: >-
      Operational job rows and the request retry key are withheld from the
      export, while the run retains its job reference.
    kind: policy
    enforced_at:
      - service
    must_prove: true
    provenance: observed
    source: >-
      services-accounting:modules/fiscal-close/export/fiscal-close.dataset.ts:fiscalCloseExport
    origin: workspace data export chapter 04 §2.4 (Rhythm operational data withheld)
  - id: BR-CAP-ACC-CLS-016-03
    proved_by: [ATS-ACC-CLS-016-01, ATS-ACC-CLS-016-03]
    statement: >-
      Export consistency applies per batch, and requests created after the
      export cutoff are omitted.
    kind: lifecycle
    enforced_at:
      - service
    must_prove: true
    provenance: observed
    source: >-
      services-accounting:modules/fiscal-close/export/fiscal-close.dataset.ts:fiscalCloseExport
    origin: none
  - id: BR-CAP-ACC-CLS-016-04
    proved_by: [ATS-ACC-CLS-016-02, ATS-ACC-CLS-016-03, ATS-ACC-CLS-016-04, TST-ACC-CLS-048]
    statement: >-
      Erasure removes snapshots, then close and reopen jobs, then runs before
      removing their referenced periods.
    kind: invariant
    enforced_at:
      - database
    must_prove: true
    provenance: test
    source: >-
      services-accounting:modules/maintenance/tests/integration/services/participants/fiscal-close-participant.integration.spec.js#is
      refused by the database when the configuration is purged before fiscal
      close, whose runs name its periods
    origin: none
  - id: BR-CAP-ACC-CLS-016-05
    proved_by: [ATS-ACC-CLS-016-02, ATS-ACC-CLS-016-03, ATS-ACC-CLS-016-04, TST-ACC-CLS-048]
    statement: >-
      Purging close history removes only records belonging to the selected
      workspace.
    kind: invariant
    enforced_at:
      - database
    must_prove: true
    provenance: test
    source: >-
      services-accounting:modules/maintenance/tests/integration/services/participants/fiscal-close-participant.integration.spec.js#leaves
      the other tenant’s rows exactly as they were
    origin: none
scenarios:
  - id: SC-CAP-ACC-CLS-016-01
    given: Two workspaces retain close histories and one is selected for erasure.
    when: The lifecycle participant removes the selected history.
    then: >-
      It removes snapshots, jobs and runs before periods and preserves the other
      workspace’s records.
    provenance: test
    source: >-
      services-accounting:modules/maintenance/tests/integration/services/participants/fiscal-close-participant.integration.spec.js#empties
      fiscal close’s tables of the tenant
edge_cases: []
constraints:
  - >-
    Platform orchestrates customer data operations through the participant
    hosted by Accounting Maintenance.
depends_on: []
related:
  - CAP-ACC-CLS-014
journeys: []
open_questions: []
evidence:
  - >-
    services-accounting examination inputs:
    modules/fiscal-close/export/fiscal-close.dataset.ts, fiscal-close.reader.ts;
    modules/maintenance/services/participants/fiscal-close-participant.ts and
    its integration spec, read to name the dependency.
controls: [TC-IAM-001, TC-IAM-005, TC-IAM-006, TC-AZ-001, TC-AZ-002, TC-AZ-003, TC-AZ-004, TC-TEN-001, TC-TEN-002, TC-TEN-003, TC-DAT-001, TC-DAT-002, TC-DAT-004, TC-DAT-005, TC-LOG-001, TC-LOG-002, TC-LOG-003, TC-LOG-005, TC-PI-002, TC-PI-003, TC-PI-005]
exercised_by: [FAS-ACC-CLS-04-03, FAS-ACC-CLS-04-05]
suites: [TST-ACC-CLS-048]
---

# Include close history in data export and erasure

## Purpose

Customer data operations account for close records and their dependencies when exporting or deleting a workspace.

## How It Works

Platform requests the Accounting data operation. The fiscal-close export definition selects customer runs and embeds their captured snapshots. It withholds operational jobs and retry keys. A job reference remains with the run. Each export batch has its own consistency boundary and creation cutoff. Erasure follows the dependencies in reverse order. Snapshots are removed before jobs and runs. Only then can Books remove referenced periods. Trying to delete those periods first returns a database refusal. Another workspace’s close history remains untouched.

## Relationships

- The close record defines the customer history exported here.
- Accounting Maintenance hosts the participant used by Platform’s data operations.