---
id: ADR-CMT-MTG-006
title: Call Recurring Meetings Near Their Date
product_area: committees
module: meetings
revision: 1
status: proposed
design_intent: confirmed
source_sha:
  services-committees: 36129c24daeaadcdb339218c38cdeaff9861359d
decision: >-
  The recorded policy creates recurring meetings as drafts and calls each at the
  committee lead time, thirty days by default, with an earlier manual call
  allowed.
constrains:
  - DOM-CMT-MTG-001
  - WF-CMT-MTG-002
  - SVC-CMT-MTG-meetings
origin: >-
  CMTE-M3 D3 (Andrew 2026-10-21 09:37 ET),
  services-committees:docs/milestones/CMTE-M3-meetings-and-minutes.md#Decisions
alternatives:
  - option: Call the full eighteen-month horizon immediately.
    why_not: >-
      It creates early notice work and snapshots participants long before the
      gathering.
  - option: Send one call for the whole recurring series.
    why_not: It does not resolve the early participant snapshot problem.
consequences:
  - Materialization needs draft creation and a later lead-time call step.
  - >-
    Participant notice work is prepared for the gathering being called rather
    than the whole distant horizon.
supersedes: []
evidence:
  - >-
    services-committees at 36129c24:
    modules/meetings/services/persistence/meeting-series.ts:materializeSeries
---
# Call Recurring Meetings Near Their Date

## Context

The implementation currently creates scheduled occurrences across its whole rolling window. Product chose a nearer call to avoid treating a distant plan as an immediate invitation.

## Decision

The recorded policy creates recurring meetings as drafts and calls each at the committee lead time, thirty days by default, with an earlier manual call allowed.

## Alternatives Considered

Call the full eighteen-month horizon immediately. It creates early notice work and snapshots participants long before the gathering.

Send one call for the whole recurring series. It does not resolve the early participant snapshot problem.

## Consequences

Materialization needs draft creation and a later lead-time call step. Participant notice work is prepared for the gathering being called rather than the whole distant horizon.