---
id: ADR-CMT-MTG-008
title: Require Explicit Proxy Permission
product_area: committees
module: meetings
revision: 1
status: proposed
design_intent: confirmed
source_sha:
  services-committees: 36129c24daeaadcdb339218c38cdeaff9861359d
decision: >-
  The selected policy disables proxies by default, permits them only for a
  committee type that allows them, and records one represented absent member
  without changing the holder’s own participation.
constrains:
  - DOM-CMT-MTG-001
  - DOM-CMT-MTG-003
  - SVC-CMT-MTG-meetings
  - SVC-CMT-MTG-decisions
origin: >-
  CMTE-M3 D5 (Andrew 2026-10-21 10:12 ET),
  services-committees:docs/milestones/CMTE-M3-meetings-and-minutes.md#Decisions
alternatives:
  - option: Leave proxies enabled unless a rule forbids them.
    why_not: >-
      Many board bylaws prohibit representation, so Product selected an explicit
      opt-in.
consequences:
  - >-
    Implementation needs representation separate from the holder’s ordinary
    role.
  - >-
    Quorum and voting must distinguish the holder’s presence from the member
    represented.
supersedes: []
evidence:
  - >-
    services-committees at 36129c24:
    modules/meetings/services/participants/proxy-rule.ts;
    services/persistence/meeting-participants.ts:checkProxy
---
# Require Explicit Proxy Permission

## Context

Proxy representation and a person’s own attendance are separate facts. The existing participant-role approach does not fully implement the recorded choice.

## Decision

The selected policy disables proxies by default, permits them only for a committee type that allows them, and records one represented absent member without changing the holder’s own participation.

## Alternatives Considered

Leave proxies enabled unless a rule forbids them. Many board bylaws prohibit representation, so Product selected an explicit opt-in.

## Consequences

Implementation needs representation separate from the holder’s ordinary role. Quorum and voting must distinguish the holder’s presence from the member represented.