---
id: ADR-CMT-MTG-012
title: Leave Minutes Approval Authority Open
product_area: committees
module: meetings
revision: 1
status: proposed
design_intent: open
source_sha:
  services-committees: 36129c24daeaadcdb339218c38cdeaff9861359d
decision: >-
  Circulated minutes can be approved by a carried approval decision or an
  authorized direct caller under a no-vote rule, while Product still needs to
  choose direct authority and required voting evidence.
constrains:
  - DOM-CMT-MTG-002
  - DOM-CMT-MTG-003
  - WF-CMT-MTG-008
  - SVC-CMT-MTG-meetings
  - SVC-CMT-MTG-decisions
origin: OQ-CMT-MTG-003; FND-CMT-MTG-015; FND-CMT-MTG-038; CMTE-M3 D7
alternatives:
  - option: Require chair identity and explicit voting evidence.
    why_not: This is a product option awaiting an answer.
  - option: Allow authorized staff to declare approval for the committee.
    why_not: Product has not yet chosen this authority or evidence standard.
  - option: Require a governance decision for every approval.
    why_not: >-
      The product choice between direct and decision-based approval remains
      open.
consequences:
  - >-
    Staff approval preparation depends on an explicit authority and evidence
    decision.
  - >-
    The cited milestone decision places approval and correction after the
    circulation scope.
supersedes: []
evidence:
  - >-
    services-committees at 36129c24:
    modules/decisions/services/minutes/minutes-approval.ts;
    docs/milestones/plans/CMTE-M3-plan.md §4 (Not approved)
---
# Leave Minutes Approval Authority Open

## Context

The direct route checks its permission but does not establish chair identity. A meeting tally can default to declared carried, and the recorded meetings scope stops at circulation.

## Decision

Circulated minutes can be approved by a carried approval decision or an authorized direct caller under a no-vote rule, while Product still needs to choose direct authority and required voting evidence.

## Alternatives Considered

Require chair identity and explicit voting evidence. This is a product option awaiting an answer.

Allow authorized staff to declare approval for the committee. Product has not yet chosen this authority or evidence standard.

Require a governance decision for every approval. The product choice between direct and decision-based approval remains open.

## Consequences

Staff approval preparation depends on an explicit authority and evidence decision. The cited milestone decision places approval and correction after the circulation scope.