--- id: CON-CMT-MTG-006 name: Nomination feature: FEAT-CMT-MTG-05 product_area: committees module: meetings revision: 1 status: draft product_intent: proposed implementation_evidence: partially-observed source_sha: services-committees: 36129c24daeaadcdb339218c38cdeaff9861359d react-console: baf6dae382d6f41dce976c7f848667ccc37e076f definition: A candidate put forward for a committee, by staff or by a member, followed through review and slating to the committee’s decision that elects them, or to a decline or withdrawal. owned_by: MOD-CMT-MTG synonyms: - Nominee - Candidate not_to_be_confused_with: - An appointment - A seat application facets: - name: Nominee meaning: The candidate, as a contact, or as a name and an e-mail address until they become one. used_for: Knowing who is being put forward and how to reach them. - name: Target meaning: The opening, seat or position of the committee the nomination is for. used_for: Placing the candidate in the right seat if elected. - name: Nominator and consent meaning: The member who nominated, and whether the nominee was asked to consent. used_for: Recording who put whom forward and asking the nominee’s agreement. - name: Review in Submissions meaning: The Submissions submission that reviews the nomination when the association uses one. used_for: A nominating committee’s formal review. - name: Slate meaning: The selection of the nomination for the committee’s vote, with the decision of kind appointment it may open. used_for: Putting candidates to the committee’s own vote. - name: Election meaning: The nomination elected when the slate decision carries, linked to the appointment produced. used_for: Tracing every appointment back to how the person was chosen. - name: Nomination form fields meaning: The association’s own fields on the nomination form, decided by Product and not built yet. used_for: Collecting what each association asks of its nominees. relationships: - to: CON-CMT-MTG-003 statement: a slated nomination may be carried by a decision of kind appointment that elects the nominee provenance: test source: services-committees:modules/recruitment/tests/integration/services/nominations.integration.spec.ts#opens a decision of kind appointment proposing the nominee in the nomination’s position - to: CON-CMT-MTG-005 statement: a nomination may be for an opening provenance: observed source: services-committees:modules/recruitment/db/nominations.table.ts lifecycle: - state: Submitted meaning: Put forward. how_it_changes: Reviewed, slated, declined or withdrawn. - state: Under review meaning: Being reviewed, often in Submissions. how_it_changes: Slated, declined or withdrawn. - state: Slated meaning: Selected for the committee’s vote. how_it_changes: Elected when its decision carries, or declined or withdrawn. - state: Elected meaning: Chosen; the appointment it produced is linked. how_it_changes: Nothing moves it again. - state: Declined or withdrawn meaning: Not going forward; a declined one may be reopened by a later Submissions decision. how_it_changes: Withdrawn is final. acted_on_by: - CAP-CMT-MTG-018 - CAP-CMT-MTG-019 visible_to: - ACT-CMT-002 - ACT-CMT-008 - ACT-CMT-005 evidence: - 'services-committees at 36129c24: nominations table, nominations services, nomination lifecycle and slate-after-decline rules, debt register; CMTE-M5 record' - 'react-console at baf6dae3: acceptance inventory recruitment area and the nominations journeys' supersedes: - react-console acceptance inventory recruitment area (CAP-CMT-REC), nominations --- # Nomination ## What It Is A nomination is a candidate put forward for a committee: a member nominating a colleague for the board, a nominating committee proposing a slate of officers, a member putting themselves forward. It names the committee and, optionally, the opening, seat or position it is for, and the nominee, who is a contact or, before they become one, a name and an e-mail address. A member who nominates someone else is recorded as the nominator and the nominee is asked to consent. A nomination is reviewed, by staff or in Submissions, and then slated, declined or withdrawn. Slating can put the nominee to the committee’s own vote through a decision of kind appointment; when that carries, the nomination is elected and linked to the appointment it produced. A nomination is identified by its committee, its nominee and when it was made. ## What It Is Not A nomination is not an appointment. The appointment is the roster record of someone serving, owned by the Committees module; a nomination is how a candidate was put forward, and an elected nomination simply links to the appointment it produced. It is not a seat application either: an application is the candidate applying to an opening, reviewed in Submissions, which may produce a pending appointment directly without any nomination. ## How It Is Used Staff record nominations as they arrive, or members nominate in the portal. Before the election, staff slate the chosen nominees; on a board whose rules require it, slating opens the appointment decision, linked to the nomination so that a voter whose disclosure names the nominee is suggested for recusal. The board carries the decision at its meeting and the nominee is elected and seated, filling the opening. A nominee who withdraws is withdrawn, which also withdraws their pending decision; a nominee who is declined is never appointed, even by a decision already open. Good use traces every elected member to how they were chosen. What goes wrong: a nominee who exists only as a name cannot be slated into a decision, a nominee merged in CRM stays on the merged-away contact, and the custom fields Product decided nominations should carry are not built. ## Its Facets The nominee is the candidate. The target is the opening, seat or position. The nominator and consent record who put the candidate forward and whether they agreed. The review may run in Submissions. The slate selects the candidate for the committee’s vote. The election links the appointment produced. The nomination form fields are the association’s own questions, still to be built. Nominations waiting for review are an attention line for staff, kept off Home until the portal phase. ## How It Relates A nomination belongs to a committee, owned by the Committees module, whose own setting decides whether it takes nominations at all. It may name an opening. Its slate is a decision of the committee, and the appointment it produces is the Committees module’s. Its nominee is a contact in CRM. Submissions may slate or decline it. ## What It Could Become The nominations milestone carries no product decisions yet. Open edges: the nomination form’s custom fields, consent as a step the nominee completes in the portal, merged nominees following the surviving contact, slating name-only nominees by creating their contact, and the console screens for nominations that do not exist yet.