--- id: JNY-CMT-MTG-002 title: The board approves last meeting’s minutes and later corrects them feature: FEAT-CMT-MTG-02 product_area: committees module: meetings revision: 1 status: draft product_intent: proposed implementation_evidence: inconsistent supersedes: - react-console acceptance journeys CMT-ACC-0240, 0242, 0342 source_sha: services-committees: 36129c24daeaadcdb339218c38cdeaff9861359d react-console: baf6dae382d6f41dce976c7f848667ccc37e076f actor: ACT-CMT-002 goal: Have the board approve November’s circulated minutes at its December meeting, and fix a mistake found later without rewriting the record. capabilities: - CAP-CMT-MTG-011 - CAP-CMT-MTG-008 - CAP-CMT-MTG-010 screens: [] steps: - n: 1 surface: determineMeetingQuorum action: At December’s call to order, determine the quorum capability: CAP-CMT-MTG-011 expected: More than half of nine is five; seven are present, so the quorum is met provenance: test source: 'services-committees:modules/decisions/tests/e2e/decisions.e2e.spec.ts#determines the quorum at the call to order: more than half of nine is five, seven present' - n: 2 surface: approveMeetingMinutes action: Approve November’s minutes by a voice decision at the December meeting capability: CAP-CMT-MTG-008 expected: An approval decision carries and the minutes become approved provenance: test source: services-committees:modules/decisions/tests/e2e/decisions.e2e.spec.ts#approves the circulated minutes at November’s meeting by a voice decision of kind approval - n: 3 surface: getMeetingMinutes action: Read the approved minutes capability: CAP-CMT-MTG-008 expected: They keep the fingerprint they were circulated with provenance: test source: services-committees:modules/decisions/tests/e2e/decisions.e2e.spec.ts#keeps the circulated hash on the approved minutes - n: 4 surface: listDecisions action: Find the approval in the register capability: CAP-CMT-MTG-013 expected: The approval decision is listed with its number and outcome provenance: test source: react-console:acceptance/committees/playwright/journeys/decisions/CMT-ACC-0342.spec.ts#CMT-ACC-0342 - n: 5 surface: correctMeetingMinutes action: Start a correction when a misspelt name is found capability: CAP-CMT-MTG-008 expected: A new draft revision supersedes the approved minutes provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#starts a correction as the next revision, superseding them - n: 6 surface: approveMeetingMinutes action: Circulate and approve the correction capability: CAP-CMT-MTG-008 expected: The correction is approved and the original reads amended provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#approves the correction and marks the original amended alternates: - from_step: 2 condition: The committee’s rules need no approval vote path: The chair approves the minutes directly outcome: The minutes are approved, recorded as the chair’s, with no decision provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#approves them with no decision, recorded as the chair’s failures: - from_step: 2 condition: The staff member lacks the minutes-approval permission path: The approval is refused as forbidden outcome: The minutes stay circulated provenance: test source: services-committees:modules/decisions/tests/e2e/decisions.e2e.spec.ts#refuses minutes approval to a caller without committees.minutes.manage, 403 - from_step: 2 condition: The minutes were never circulated path: The approval is refused outcome: The minutes stay a draft provenance: observed source: services-committees:modules/decisions/services/minutes/minutes-approval.ts:approveMeetingMinutes rules_in_play: - BR-CAP-CMT-MTG-011-11 - BR-CAP-CMT-MTG-008-01 - BR-CAP-CMT-MTG-008-02 - BR-CAP-CMT-MTG-008-04 - BR-CAP-CMT-MTG-008-05 - BR-CAP-CMT-MTG-008-06 - BR-CAP-CMT-MTG-008-08 assertions: - id: AS-JNY-CMT-MTG-002-01 statement: Approved minutes carry the fingerprint they were circulated with and refuse every later change. provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#refuses any change of approved minutes - id: AS-JNY-CMT-MTG-002-02 statement: The approval names the decision that approved it. provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#names the approving decision on the minutes - id: AS-JNY-CMT-MTG-002-03 statement: Every participant of the November meeting is told the minutes were approved. provenance: test source: services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#tells the meeting’s participants they were approved e2e_policy: required e2e_reason: It crosses meetings, decisions and minutes approval, and the decisions end-to-end suite already drives it against the API; Product decided that approval waits for the decisions milestone, so the journey proves today’s behaviour. --- # The board approves last meeting’s minutes and later corrects them ## Story At the December board meeting the chair calls the meeting to order and the secretary records that seven of nine directors are present, which makes a quorum. The board approves November’s circulated minutes by voice, and the approval becomes a numbered decision in the register; the minutes now keep the exact text the directors read. In February a director notices a misspelt name. The secretary starts a correction, which is a new revision of the minutes; she fixes the name, circulates it and the board approves it, after which the original minutes read amended but remain on record. Product decided that approval belongs to the decisions milestone; this journey records what the product already does.