---
id: ACTORS-SUB
title: Submissions Actors
product_area: submissions
revision: 1
status: draft
product_intent: proposed
source_sha:
  services-submissions: 64236c19be89579ef5897aad7de3925ed3ce03bf
  react-console: baf6dae382d6f41dce976c7f848667ccc37e076f
actors:
- id: ACT-SUB-001
  name: Submissions administrator
  who: A staff administrator governs configuration and holds the exceptional Submissions permissions.
  goals:
  - Govern process configuration and exceptional recovery
  - Explain corrections through retained history
  can_broadly:
  - Prepare and retire process, scoring-sheet, team and reason configuration
  - Override stage requirements, decisions and conflict declarations
  - Read confidential reviews and contribution content
  - Resolve failed configured actions through retry or skip
  represented_by:
  - policy:submissions:engine-administrator
  - submissions.stages.override
  - submissions.decisions.override
  - submissions.conflicts.resolve
  - submissions.reviews.read-confidential
  - submissions.contributions.read-confidential
  - submissions.engine.resolve-actions
  surfaces:
  - console
  - api
- id: ACT-SUB-002
  name: Submissions coordinator
  who: A staff coordinator prepares processes and manages day-to-day application and panel work.
  goals:
  - Keep intake and review work moving
  - Record outcomes requiring staff judgment
  can_broadly:
  - Prepare and publish processes and their supporting review configuration
  - Enter and administer applications for contacts
  - Manage reviewer assignments and declare conflicts on behalf of reviewers
  - Record manual outcomes and manage contribution requests
  represented_by:
  - policy:submissions:coordinator
  - submissions.definitions.create
  - submissions.definitions.update
  - submissions.submissions.create
  - submissions.submissions.manage
  - submissions.assignments.manage
  - submissions.conflicts.declare
  - submissions.decisions.record
  - submissions.contributions.manage
  surfaces:
  - console
  - api
- id: ACT-SUB-003
  name: Staff reviewer
  who: An assigned staff reviewer assesses the applications made available through their own assignments.
  goals:
  - Complete assigned assessments fairly and within their deadlines
  can_broadly:
  - Open the personal assignment queue
  - Accept, decline, recuse, hand over and complete assigned reviews
  - Declare a personal conflict or request applicant clarification
  represented_by:
  - policy:submissions:staff-reviewer
  - submissions.application.access
  - Assignment participation identifies the reviewer.
  surfaces:
  - console
- id: ACT-SUB-004
  name: Submissions reader
  who: A staff reader inspects Submissions records without write authority.
  goals:
  - Inspect progress and answer operational questions
  can_broadly:
  - Inspect configuration, applications, panels, assessments and history
  - Use declared dataset query permissions, subject to the external reporting limitations
  represented_by:
  - policy:submissions:reader
  - submissions.definitions.read
  - submissions.submissions.read
  - submissions.submissions.query
  surfaces:
  - console
  - api
- id: ACT-SUB-005
  name: Applicant
  who: The applicant or authorized representative supplies and follows an application through the applicant backend;
    the portal experience is deferred.
  goals:
  - Supply application answers and respond to clarification
  can_broadly:
  - Start and save permitted application drafts, add files and participants, and submit
  - Answer clarification and withdraw where configuration permits
  represented_by:
  - submissions.submissions.create
  - Applicant or representative participation grants request-specific rights.
  surfaces:
  - portal
  - api
- id: ACT-SUB-006
  name: Contributor
  who: A requested referee, endorser or other contributor supplies additional evidence through request-specific
    access.
  goals:
  - Provide the requested evidence privately
  can_broadly:
  - Use a secure request link or signed-in backend to save, attach, submit, amend, decline or withdraw an answer
  represented_by:
  - A secure contribution-request link scopes the response.
  - The request identifies its contributor.
  surfaces:
  - portal
  - api
- id: ACT-SUB-007
  name: Owning application
  who: A registered Rhythm application submits its business record for review and receives the resulting outcome.
  goals:
  - Obtain a review outcome and apply it safely
  can_broadly:
  - Register owned subject kinds and accepted outcomes
  - Submit owned applications and inspect or close their work
  - Receive decisions and report acknowledgement through the available integration
  - Supply external requirement results where the integration is supported
  represented_by:
  - Trusted intake and status integration functions represent the owner.
  - submissions.stages.complete
  - The registered subject-kind handler receives the decision.
  surfaces:
  - api
  - job
- id: ACT-SUB-008
  name: Submissions scheduler
  who: Scheduled engine work performs recurring processing without an interactive staff session.
  goals:
  - Advance recurring review, contribution and delivery processing
  can_broadly:
  - Process stage timing and contribution reminder or expiry schedules
  - Dispatch decisions and queued actions and reconcile incomplete work
  - Maintain the engine’s attention items
  represented_by:
  - Engine schedules invoke the registered background functions.
  surfaces:
  - job
---
# Submissions Actors

Staff administer and review applications in the current console. The actor definitions distinguish ordinary coordination, assigned assessment, reading and exceptional administrator authority. Applicant and contributor backends precede their deferred portal screens. Registered owning applications and scheduled engine work participate through integrations and jobs.