Arrange vendor stock purchases

Purpose

Purchasing staff record supplier commitments and monitor stock that remains due. The purchase order separates the agreed supply from later receipts.

How It Works

Purchasing staff maintain the vendor information used for a supply order. They draft the expected items, quantities and costs before issuing the order. Version checks prevent an old draft from replacing newer work. Receipts later update how much of each commitment has arrived. Staff can cancel an unreceived commitment or close its remaining quantities after partial receipt. Readers can inspect the supplier and purchase order without purchasing authority.

Relationships

Receiving consumes the vendor commitment and updates its delivered quantities, while inventory and costing retain the resulting stock facts.