Archive a closed organization and inspect its retained history
Story
A CRM Administrator reviews a closed organization whose identity is still named by people's earlier affiliations. Hard deletion encounters those dependencies, so the administrator uses archive to remove the organization from ordinary discovery while preserving its information. She confirms the action with the current version and an explanatory reason.
She then checks the default and archived selections and opens retained relationship information. Former affiliates still name the organization, and their reads identify that it is archived. History supplies the account of the lifecycle change. If circumstances change, she can restore the organization through the separate unarchive action and inspect the preserved business values. The complete journey combines console entry points with service-level evidence for later checks; it does not claim every step has independent browser proof.
Update authority alone does not authorize archive. Without the record kind's archive permission, the attempt is refused and the organization stays available as before. A stale version or applicable update lock also prevents the lifecycle change. An ordinary edit of an archived organization is refused; authorized restoration is the route back to ordinary maintenance.
For Harbor Engineering, the administrator's purpose is to stop offering a closed firm for ordinary work while retaining the identity needed by former employees. She reads a former employee's ended affiliation and compares its organization reference with the archived firm. If the firm reopens, she records Reopened during restoration and checks availability again. This is preservation of the existing organization, rather than entry of a replacement firm with a similar name.
What Is True Afterwards
After archive, ordinary discovery excludes the organization while explicit archived discovery and direct reads retain it. Past affiliations still explain their organizational context, and history records the change. If the administrator restores it, its business information remains rather than being reconstructed. Availability changes through a lifecycle action; the organization's status and preserved relationships keep their separate meanings.