ACT-SUB-001 | Submissions administrator | A staff administrator governs configuration and holds the exceptional Submissions permissions. | Govern process configuration and exceptional recovery, Explain corrections through retained history | Prepare and retire process, scoring-sheet, team and reason configuration, Override stage requirements, decisions and conflict declarations, Read confidential reviews and contribution content, Resolve failed configured actions through retry or skip | policy:submissions:engine-administratorsubmissions.stages.overridesubmissions.decisions.overridesubmissions.conflicts.resolvesubmissions.reviews.read-confidentialsubmissions.contributions.read-confidentialsubmissions.engine.resolve-actions | console, api |
ACT-SUB-002 | Submissions coordinator | A staff coordinator prepares processes and manages day-to-day application and panel work. | Keep intake and review work moving, Record outcomes requiring staff judgment | Prepare and publish processes and their supporting review configuration, Enter and administer applications for contacts, Manage reviewer assignments and declare conflicts on behalf of reviewers, Record manual outcomes and manage contribution requests | policy:submissions:coordinatorsubmissions.definitions.createsubmissions.definitions.updatesubmissions.submissions.createsubmissions.submissions.managesubmissions.assignments.managesubmissions.conflicts.declaresubmissions.decisions.recordsubmissions.contributions.manage | console, api |
ACT-SUB-003 | Staff reviewer | An assigned staff reviewer assesses the applications made available through their own assignments. | Complete assigned assessments fairly and within their deadlines | Open the personal assignment queue, Accept, decline, recuse, hand over and complete assigned reviews, Declare a personal conflict or request applicant clarification | policy:submissions:staff-reviewersubmissions.application.accessAssignment participation identifies the reviewer. | console |
ACT-SUB-004 | Submissions reader | A staff reader inspects Submissions records without write authority. | Inspect progress and answer operational questions | Inspect configuration, applications, panels, assessments and history, Use declared dataset query permissions, subject to the external reporting limitations | policy:submissions:readersubmissions.definitions.readsubmissions.submissions.readsubmissions.submissions.query | console, api |
ACT-SUB-005 | Applicant | The applicant or authorized representative supplies and follows an application through the applicant backend; the portal experience is deferred. | Supply application answers and respond to clarification | Start and save permitted application drafts, add files and participants, and submit, Answer clarification and withdraw where configuration permits | submissions.submissions.createApplicant or representative participation grants request-specific rights. | portal, api |
ACT-SUB-006 | Contributor | A requested referee, endorser or other contributor supplies additional evidence through request-specific access. | Provide the requested evidence privately | Use a secure request link or signed-in backend to save, attach, submit, amend, decline or withdraw an answer | A secure contribution-request link scopes the response.The request identifies its contributor. | portal, api |
ACT-SUB-007 | Owning application | A registered Rhythm application submits its business record for review and receives the resulting outcome. | Obtain a review outcome and apply it safely | Register owned subject kinds and accepted outcomes, Submit owned applications and inspect or close their work, Receive decisions and report acknowledgement through the available integration, Supply external requirement results where the integration is supported | Trusted intake and status integration functions represent the owner.submissions.stages.completeThe registered subject-kind handler receives the decision. | api, job |
ACT-SUB-008 | Submissions scheduler | Scheduled engine work performs recurring processing without an interactive staff session. | Advance recurring review, contribution and delivery processing | Process stage timing and contribution reminder or expiry schedules, Dispatch decisions and queued actions and reconcile incomplete work, Maintain the engine’s attention items | Engine schedules invoke the registered background functions. | job |