Judge quorum and outcome by the committee’s own rules

Purpose

Every quorum and every result is worked out from the committee’s own bylaw rules, with arithmetic a member can check.

How It Works

Each committee’s bylaws are held as a rule document on its committee type, which the committee may override: the quorum, the default threshold and thresholds for particular kinds of decision, how abstentions and recusals count, when the chair votes, whether proxies may vote, whether e-mail votes are allowed and how minutes are approved. A committee with no document of its own is judged under Robert’s Rules defaults. When a decision closes, the rules frozen with it decide whether a quorum was present, how many votes it needed and whether it carried, and the arithmetic is written out in sentences a member can check. A tie the rules leave to the chair waits for the chair’s vote. During a meeting the chair can also determine whether a quorum is present, from the roster on the meeting’s date and the attendance recorded so far, and determine it again as people arrive. Product decided that in the meetings milestone attendance shows only counts, with the verdict arriving with the decisions milestone. Today a present member who holds another’s proxy stops counting as themselves, which the product should correct.

Relationships

Relates to CAP-CMT-MTG-003 because attendance and proxies are the basis of the quorum.
Relates to CAP-CMT-MTG-010 because every close is judged here.
Relates to CAP-CMT-MTG-015 because the rules decide how a recusal counts.

Show evidence (sources, provenance, origins, pinned commits)

The Formal Contract

The narrative above explains; the sections below are authoritative — the rules, scenarios and tests this document binds.

Outcomes: Results that follow the association’s bylawsArithmetic explained in plain sentencesA meeting’s quorum recorded as people arrive
Surfaces: api
Intent sources: services-committees:docs/milestones/CMTE-M3-meetings-and-minutes.md#D6

Controls

22 controls apply, from the corpus control catalogue.

TC-AZ-001 TC-AZ-002 TC-AZ-003 TC-AZ-004 TC-AZ-006 TC-TEN-001 TC-TEN-002 TC-TEN-003 TC-SEC-001 TC-SEC-004 TC-DAT-001 TC-DAT-002 TC-DAT-003 TC-LOG-002 TC-LOG-003 TC-LOG-004 TC-LOG-005 TC-PI-001 TC-PI-003 TC-PI-005 TC-PRV-001 TC-PRV-002

Permissions

Key	Checked at	Scope
`committees.meetings.manage`	api	tenant

Business Rules

14 rules, 13 to be proved before approval. A rule's product intent is derived from its origin: 0 confirmed by a product decision, the rest inheriting this capability's proposed.

Id	Rule	Kind	Enforced at	Provenance
`01`must prove Proposed	The rules in force are the committee’s own document, else its type’s, else Robert’s Rules defaults, and a body whose document is empty is still judged under those defaults. no proof recorded yet	policy	service	test services-committees:modules/decisions/tests/integration/services/rules-source.integration.spec.ts#opens the empty document’s decision under Robert’s Rules defaults (premise)
`02`must prove Proposed	Under Robert’s Rules defaults a quorum is more than half the voting seats, a motion carries by more than half the votes cast, and a removal or a bylaw amendment needs two thirds of the voting seats. no proof recorded yet	calculation	service	observed services-committees:lib/governance/decision-rules.ts:ROBERTS_RULES_DEFAULTS
`03`must prove Proposed	A decision is judged by its named threshold, else the rules’ threshold for its kind, else the default, chosen when it opens; a named threshold the rules lack is refused at opening. no proof recorded yet	calculation	service	test services-committees:modules/decisions/tests/integration/services/removal-threshold.integration.spec.ts#snapshots the rules’ removal threshold when it opens
`04`must prove Proposed	For a fraction of a number, “more than” needs the whole part of the product plus one and “at least” its round-up; for a count, “more than” needs one more than the count; nothing ever needs fewer than one. ✓ More than half of nine is five; at least two thirds of nine is six.✗ No quorum of nobody: a rule never requires zero. no proof recorded yet	calculation	service	observed services-committees:lib/governance/decision-engine.ts
`05`must prove Proposed	At a meeting the voters present when the decision opened, in person or by proxy and recused members included, must reach the quorum; otherwise it ends without quorum whatever the votes. no proof recorded yet	calculation	service	observed services-committees:lib/governance/decision-engine.ts
`06`must prove Proposed	An e-mail vote has no quorum unless the rules name a basis for one, measured against those who voted. no proof recorded yet	calculation	service	test services-committees:modules/decisions/tests/integration/services/decisions.integration.spec.ts#carries an asynchronous recorded vote of 3 to 0 cast in the portal, without a quorum
`07`must prove Proposed	Abstentions are left out of the votes cast unless the rules count them as votes against, and a “present” vote is an abstention. no proof recorded yet	calculation	service	observed services-committees:lib/governance/decision-engine.ts
`08`must prove Proposed	Recused members leave every count when the rules treat them as not eligible, or stay in as non-voters when the rules count them absent. no proof recorded yet	calculation	service	test services-committees:modules/decisions/tests/integration/services/decisions.integration.spec.ts#carries 6 of the 9 eligible when the recused are not eligible
`09`must prove Proposed	The chair’s vote counts always, never, or only to break a tie, and a tie the chair must break cannot close until they vote. no proof recorded yet	calculation	service	test services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#refuses to close a tie the chair has not broken, 409 chair_must_break_tie
`10`must prove Proposed	A tally’s counts are judged as votes are, a chair’s declaration alone is the result, and unanimous consent carries when nobody objects. no proof recorded yet	calculation	service	test services-committees:modules/decisions/tests/integration/services/decisions.integration.spec.ts#carries a consent item nobody objected to
`11`must prove Proposed	The chair can determine a scheduled, in-progress or held meeting’s quorum from the voting roster on its date and the attendance now, recording the number required, whether it is met and the arithmetic on the meeting, and determine it again as people arrive. no proof recorded yet	calculation	api, service	test services-committees:modules/decisions/tests/integration/services/consequences.integration.spec.ts#finds more than half of the nine (5) met by the five present
`12`must prove Proposed	In the meetings milestone attendance shows only live counts, with no quorum verdict; the quorum rule and the chair’s determination arrive with the decisions milestone. origin: CMTE-M3 D6 (Andrew 2026-10-21, services-committees:docs/milestones/CMTE-M3-meetings-and-minutes.md#Decisions) no proof recorded yet	policy	service	documented services-committees:docs/milestones/CMTE-M3-meetings-and-minutes.md#Decisions
`13`must prove Proposed	Today a member who is present and also holds another member’s proxy is counted only as the proxy, not as present themselves. no proof recorded yet	calculation	service	observed services-committees:modules/decisions/services/persistence/voting-rosters.ts:attendanceAt
`14` Proposed	Every result is explained in plain sentences a member can check.	policy	service	test services-committees:modules/decisions/tests/integration/services/decisions.integration.spec.ts#carries a roll call of 6 to 1 with its arithmetic

Scenarios

Id	Given	When	Then	Provenance
`01`	A board of nine under Robert’s Rules with seven present	The chair determines the quorum at the call to order	More than half of nine is five, so the quorum is met	test services-committees:modules/decisions/tests/e2e/decisions.e2e.spec.ts#determines the quorum at the call to order: more than half of nine is five, seven present

Planning

Judge quorum and outcome by the committee’s own rules ​

Purpose ​

How It Works ​

Relationships ​