Meetings, Decisions and Recruitment
Purpose
This module lets an association’s committees meet, decide and recruit. Staff keep each committee’s calendar, agendas, papers, attendance and minutes; record every formal decision under the committee’s own bylaw rules and let carried decisions take effect; collect conflict-of-interest disclosures; and advertise vacancies, take nominations and seat the people chosen. Members take part in their meetings and votes through the member portal.
Boundary
The module owns meetings and series, agendas and packets, minutes and action items, decisions with their votes and recusals, disclosures, openings, nominations, and the handling of review decisions from Submissions. It reads but does not own the committees, seats, terms, rule documents and appointments of the Committees module, which also owns the staff Home lines and reports on committee data. Contacts and their addresses belong to CRM Entities, tasks to CRM Activities and Tasks, forms and reviews to Submissions, messages, files, attention, queries, integrations, security, data jobs and workspace lifecycle to the Platform modules, and the portal runtime to Websites. Secret ballots belong to Surveys & Voting and recruitment opportunities to Volunteers, neither of which is built. No console screen hosts this module’s records yet: Product deferred meetings, decisions and recruitment to the member portal, which is built last.
Features
| Feature | Name | Concepts | Capabilities | Journeys |
|---|---|---|---|---|
FEAT-CMT-MTG-01 | Committee Calendar and Participation | 1 | 5 | 1 |
FEAT-CMT-MTG-02 | Meeting Preparation and Records | 1 | 5 | 1 |
FEAT-CMT-MTG-03 | Committee Decisions | 1 | 4 | 1 |
FEAT-CMT-MTG-04 | Disclosures and Recusals | 1 | 2 | 1 |
FEAT-CMT-MTG-05 | Vacancy Recruitment | 2 | 4 | 1 |
Coverage against the code at the pinned commits: every one of the 93 operations, 28 tables and 13 permission keys is reached by a capability; 56 of 56 service test files and 117 of 130 acceptance journey specs are cited; no console page hosts these records. The full map is in this charter’s frontmatter.
Capabilities
| Id | Feature | Title | Product intent | Evidence |
|---|---|---|---|---|
CAP-CMT-MTG-001 | FEAT-CMT-MTG-01 | Schedule a committee meeting and preserve its outcome | proposed | inconsistent |
CAP-CMT-MTG-002 | FEAT-CMT-MTG-01 | Maintain a committee’s recurring meeting schedule | proposed | inconsistent |
CAP-CMT-MTG-003 | FEAT-CMT-MTG-01 | Maintain meeting participation and attendance | proposed | inconsistent |
CAP-CMT-MTG-004 | FEAT-CMT-MTG-02 | Prepare and share an ordered meeting agenda | proposed | observed |
CAP-CMT-MTG-005 | FEAT-CMT-MTG-02 | Release meeting papers as a packet | proposed | partially-observed |
CAP-CMT-MTG-006 | FEAT-CMT-MTG-01 | Maintain meeting notices, calendar feeds and video access | proposed | inconsistent |
CAP-CMT-MTG-007 | FEAT-CMT-MTG-02 | Prepare minutes for committee review | proposed | observed |
CAP-CMT-MTG-008 | FEAT-CMT-MTG-02 | Approve minutes and preserve later corrections | proposed | inconsistent |
CAP-CMT-MTG-009 | FEAT-CMT-MTG-02 | Record and decide meeting follow-up proposals | proposed | partially-observed |
CAP-CMT-MTG-010 | FEAT-CMT-MTG-03 | Put a motion to a committee and record how it was decided | proposed | observed |
CAP-CMT-MTG-011 | FEAT-CMT-MTG-03 | Judge quorum and outcome by the committee’s own rules | proposed | inconsistent |
CAP-CMT-MTG-012 | FEAT-CMT-MTG-03 | Let a carried decision act on the committee’s roster, minutes or charter | proposed | observed |
CAP-CMT-MTG-013 | FEAT-CMT-MTG-03 | Find any decision in the register and report on governance records | proposed | partially-observed |
CAP-CMT-MTG-014 | FEAT-CMT-MTG-04 | Collect conflict-of-interest disclosures from voting members each period | proposed | partially-observed |
CAP-CMT-MTG-015 | FEAT-CMT-MTG-04 | Stand conflicted voters aside from a decision | proposed | inconsistent |
CAP-CMT-MTG-016 | FEAT-CMT-MTG-05 | Advertise a committee opening and see who is interested | proposed | inconsistent |
CAP-CMT-MTG-017 | FEAT-CMT-MTG-05 | Forecast who leaves and draft openings for their seats | proposed | observed |
CAP-CMT-MTG-018 | FEAT-CMT-MTG-05 | Take nominations to a committee and carry a slate to a decision | proposed | inconsistent |
CAP-CMT-MTG-019 | FEAT-CMT-MTG-05 | Apply review decisions from Submissions exactly once | proposed | partially-observed |
CAP-CMT-MTG-020 | FEAT-CMT-MTG-01 | Participate in committee work through the member portal | proposed | inconsistent |
Journeys
| Id | Feature | Title | Product intent | E2E policy |
|---|---|---|---|---|
JNY-CMT-MTG-001 | FEAT-CMT-MTG-01 | A secretary takes a board meeting from the calendar to circulated minutes | proposed | required |
JNY-CMT-MTG-002 | FEAT-CMT-MTG-02 | The board approves last meeting’s minutes and later corrects them | proposed | required |
JNY-CMT-MTG-003 | FEAT-CMT-MTG-03 | A board votes on motions that change its roster, and later rescinds one | proposed | required |
JNY-CMT-MTG-004 | FEAT-CMT-MTG-04 | A member weighs a conflict and votes on an e-mail motion from the portal | proposed | optional |
JNY-CMT-MTG-005 | FEAT-CMT-MTG-05 | Staff fill a coming vacancy from the forecast to an elected nominee | proposed | required |